Thank you for your interest in our facilities. Our buildings and outdoor spaces are valuable community assets and many civic and community groups use them for meetings, youth programs and wide variety of other events. We are glad to accommodate these groups whenever we can. If you would like information about which space might be most suitable for your use, please contact our Facility Coordinator, Jeff Monroe.
Facility Use Requests
Need to request a facility? Create an account or log in through ML Schedules.
Please review our Facility Use General Guidelines and Fee Schedule to see expectations for acceptable practices, uses, and fees. If you choose to reserve space in one of our buildings or outdoor areas, keep in mind that depending on the event, location, dates and times, fees may be charged for the facility use to offset custodial, kitchen, or technical support costs.
Any organization using district facilities must meet insurance requirements and have a current Certificate of Insurance on file with the Elma School District. An account is inactive until these documents have been uploaded or provided in person to Jeff Monroe. Following receipt of the Certificate of Insurance and review of availability, a confirmation will be emailed to the email address provided when you created your ML Schedules account. If you need to make a change once your reservation has been submitted, contact Jeff Monroe.
Instructions for Registering for a New Account
STEP 1: To make a facility use request, create an ML Schedules user account. Complete all information fields and then click the submit button. If your registration was successful, you will receive an e-mail confirmation. Please refer to the Community User Quick Start Guide or follow the steps below.
STEP 2: Once your account is created, you can make a facility reservation using ML Schedules. Click the icon below to reach the log-in screen. The video below will explain the reservation process, as will the Community User Quick Start Guide.
Phone: 360-482-2323 ext. 3152 or
Hold Harmless Clause: The User(s) undertakes and agrees to indemnify and hold harmless the school, school board, school board elected and appointed officials, administrators, principals, teachers and all other school employees, volunteers or representatives, and all persons and bodies corporate acting for or on behalf of them, against all liability, claims, demands, actions, suits, damages, proceedings, costs and expenses (including reasonable attorney fees) whatsoever (including injury to persons and damage to property) for which they may be or become liable directly or indirectly arising out of the use of School premises by the User(s) (or the servants, agents or invitees of the User/s)), and for such further sums in excess of those contained in any insurance policy procured by User(s) relating to the use of the School premises or for such amounts as may not be payable under any such insurance policy.
Certificate of Insurance: The User(s) is to take out and maintain current throughout the term of this agreement a General Liability insurance policy with a reputable insurer, having an A.M. Best rating of A- or better, in which (a) the School is indemnified in an amount not less than $1 million for any claims whatsoever (including injury to persons or damage to property) arising out of the use of the School premises by the User(s); (b) the School is named as an Additional Insured under the policy; and (c) the policy or a certificate of insurance must be produced to the School prior to use of the facilities. User(s) and the School agree that any insurance policies procured by User(s) that provide benefits or protection for the School shall be primary and that any policies procured by School that might happen to provide protection or benefits to the School arising out of User's use of the School premises shall be excess.
Cancellation: The Elma School District encourages the use of facilities by a variety of groups. However, the district discourages groups from reserving facilities and then not using them. This practice restricts other potential users from gaining access. Therefore, the school district will charge $25 for each occurrence that a facility is reserved but not used. If the total charge for one school year reaches $100, the group will be removed from the approved users list (if they are on that list) and may jeopardize future use of facilities. Cancellations will be accepted by calling the District Office up to seven days prior to the event. Cancellations may also be accepted on an emergency basis with prior approval at the District Office. Cancellations due to inclement weather will be considered an emergency.