FAQ

September 1, 2020

1.     I am concerned for my child's mental and social well-being. What will the school district do to support my child's mental and social health? 

The Elma School District is committed to the social emotional well-being of students, parents, and staff.  Teachers will focus on relationship building with their students, especially at to begin the school year, and intentional in teaching social emotional learning.   The district Social Emotional Learning committee, comprised of school counselors and psychologists, district administrators, and other staff, will provide support for classroom teachers and be a resource for students, parents and staff.

2.     Whom do I contact if I have concerns about my child's social and emotional well-being? 

Primary/secondary contact for our schools:

·      Elementary – classroom teacher/Mrs. Moore & Mrs. Schaffer

·      Middle – Mrs. Rasanen, Mrs. Schaffer & Mrs. Acuff

·      High School – Mrs. Quinn & Mrs. Smith/Mrs. Acuff

·      EGHHS – Mrs. Quinn & Mrs. Smith/Mrs. Crawford

The building student-concern team assesses the situation and determines the best plan to assist the student.  School psychologists may also act as a sounding board and be of support for parents seeking assistance. 

The family’s health care provider is also a resource.

3.     How can I motivate my child?

Your child’s teacher(s) is a good resource.

It is helpful for parents to consider their child’s needs for structure, education, exercise, social contact, appropriate leisure time, and calm, rational explanations about the Covid-19 situation. 

In addition, here are helpful tips from a recent CNN article on how to motivate children during        the pandemic.  For the full content and related articles go to:  https://www.cnn.com/2020/04/28/health/parents-motivate-children-quarantine-coronavirus-conversation-wellness/index.html

Establishing structure is crucial in keeping consistency and maintaining a sense of control for both parents and children.  This includes creating a schedule and communicating clear expectations and guidelines

1.     Involve children in setting schedules.

When children participate in creating guideline and schedules, they are more likely to believe the guidelines are important, accept them, and follow them.  At the meeting parents can discuss the schedule and ask children their input on bedtime/wake up, study time, breaks from school work, etc.  Not every idea will be feasible. There may well be differences in opinion.  Resolving conflicts is an important skill for children to learn, and they learn it best from their parents.

2.     Allow children some choice.

Schoolwork has to be done and chores need to be completed, but having some choice about how they are accomplished can help children feel less pressured and coerced, which undermines motivation.  Parents can also give children choice about what fun activity they would like to do at the end of the day or for a study break.

3.     Listen and provide empathy.

Children will be more open to hearing about what they need to do if they feel that their own perspectives are understood.  Even if they might not agree with their child’s perspective, when parents show that they understand, cooperation is enhanced, as is the parent-child relationship.

4.     Provide reasons for rules.

When parents provide reasons for why they are asking for something, children can better understand the importance of acting in particular ways.  Reasons will be most effective when they are meaningful to the children in terms of the children’s own goals.

5.     Problem-solve together.

Not everything will go according to plan – there will be times of frustration, nagging  and yelling.  When things aren’t working out, parents can try engaging in joint problem-solving with their children, which means employing empathy, identifying the issue and finding ways to resolve it.



Updated:
August 31, 2020

Frequently Asked Questions

1. Our school calendar is set to start school on September 2nd, what do the first 3 days look like for families and students at home?
 
Elementary School: Starting Wednesday, September 2nd through Friday, September 4th, all teachers (K-5) at the elementary school will be holding one-on-one "back to school orientation" conferences with each student and their parent/guardian. At this conference, teachers will check a Chromebook out to each student, go over login information, share class schedules and expectations, review grade level web pages, and go over general class information. These will be very important conferences that will help set the stage for a successful start to the 2020-21 school year. Parents of kindergarten students will receive a letter with their conference date and time. Parents of 1st-5th grade students will need to schedule a conference through Skyward by following the instructions that were emailed out to parents Wednesday (8/26/20) evening.
Middle School: On Wednesday, September 2nd, each teacher will be contacting their Homeroom students. During this call, they will review the events of the week and give them some information that they need for the beginning of the school year. Thursday, September 3rd is our Pick Up Day. Students will have their school pictures taken and pick up their Chromebooks, textbooks and other materials they need for their classes. On Friday, September 4th, students will join their Google Classrooms to review the syllabi and complete a very short assignment that will confirm that they have "attended" the class. This will help us to know which students were able to successfully access their online classroom environments.
High School: On September 2nd, students will watch an introductory video. Please be on the lookout for teacher invites to Google Classroom and Zoom Meetings. You can access this information through your school email. September 3rd is our Pick Up Day. Students will have their school pictures taken and pick up their Chromebooks, textbooks, and other materials they need for their classes. On September 4th, teachers will have grade level zoom virtual meetings. Students will also be joining their Google Classrooms to review their syllabi.

EGHHS: On September 2nd-4th, we will have two pre-scheduled appointments. One - to pick up Chromebooks, Resources, and Eagle Packs provided by Elma Flight Foundation. Two - a Zoom or in-person meeting with their advisors.
Eagle Sky Academy (ESA): September 2nd-4th, ESA teachers will be contacting students and families to make connections. Middle school and high students will participate in Chromebook pick-up and picture taking event scheduled at their perspective buildings. Elementary students Chromebook pickup plans are shown below. Elementary ESA students will be able to pick up Chromebooks and other items on Friday, September 4th. The delivery will work similarly as it was in the spring with the pickup happening in the bus lane. We will begin at 9am using the following schedule:
9:00 Kindergarten
9:15 1st Grade
9:30 2nd Grade
9:45 3rd Grade
10:00 4th Grade
10:15 5th Grade
If you are unable to make the connection at this time, please contact Ms. Stidham or Mr. Scroggins to make alternative arrangements. For EMS and EHS ESA students, be sure to pick up your Chromebooks and get photos taken on Thursday, September 3rd. Please follow the directions sent out by the schools.

2.         What is the daily expectation of the student during remote learning?

 To have a positive attitude that embraces life-long learning. Attendance and participation will be required each day by the student. Teachers will provide recorded instruction and live sessions for support. Recorded instruction can be viewed and worked on anytime in the day. Live sessions for support will be scheduled and less flexible.

Elementary:

The daily expectation for elementary students is to view the taped lessons that will be posted by teachers in the morning Monday through Thursday. These lessons can be watched at any time during the day. Students should also attend scheduled daily live zoom sessions for support Monday through Thursday and complete daily independent activities that are posted or given during the lessons. On Fridays, there will be independent activities to complete, specialist activities and other support posted on each grade level website.

Note: these expectations may vary depending on internet availability, student needs, grade level, and teacher. All of these expectations will be discussed during the student/parent “back to school orientation” conferences held on September 2nd, 3rd, and 4th.

Middle School: Students will have approximately three classes to “attend” each day.  The teachers will post the video of their recorded lessons by 8 am on the scheduled day.  They will also offer two live support sessions that students may choose to attend if they need additional support or want to participate in a live classroom session.  Students need to submit an assignment or attend a live teaching session each day.  The assignments are due the following instructional day for that class.  For example, ELA classes are on Mondays and Wednesday.  Monday’s assignment is due Wednesday and Wednesday’s assignment is due the following Monday.

High School:

Watch the videos and complete the activities from 8-11:30. From 12:30 to 3:30 attend the zoom meetings as scheduled or arranged by the teacher. 

EGHHS:  To genuinely give effort in learning by participating in the daily activities provided including instructional videos, learning activities and practice, as well as scheduled or arranged Zoom meetings. To reach out for support so their learning continues.

ESA: To follow the schedule for progress established by the K12 Fuel Ed program and their assigned ESD teachers. 

3.         What can I as a parent expect from each of my child's teachers in regards to lessons, communication, grading, etc.?

 Elementary:

Teachers/staff will be reaching out to students weekly for support and guidance. We will be using our standards based report card and will develop grade level common formative assessments to check for student understanding and ability to meet each standard. Daily schedules will be posted on grade level websites.

Note: these expectations may vary depending on internet availability, student needs, grade level, and teacher. All of these expectations will be discussed during the student/parent “back to school orientation” conferences held on September 2nd, 3rd, and 4th.

             Middle School:

            In an effort to streamline communication, teachers will

·      Provide a link to their classroom website on the District’s website.

·      Post a weekly calendar and class syllabus to their website.

·      Update their grades in Skyward at least weekly (by Monday mornings).

Communication from the school will be sent via Skyward and social media.

High School:

The weekly schedules for each class (with assignment due dates) will be on the district website. Communication will come from the district communication group, teachers, webpages, and social media.

EGHHS: Teachers will be delivering instructional materials and Zoom gatherings according to our soon to be posted schedule. Monday-Thursday students will be doing something!! Fridays are set aside for intervention time, High School and Beyond Plans, and additional personal growth components. Most of our communications will be readily available through teacher websites through the district website. We will continue monthly conferences and personal contact moments when intervention is appropriate. 

ESA:  Fuel Ed will provide the curriculum for your student with a schedule as well. ESA teachers will arrange Zoom gatherings and additional personal growth components on a regular basis.

4.         What support is in place for my student in regards to academic assistance?

Elementary:

Each teacher will be providing support during scheduled live zoom sessions. We will also be providing targeted support for reading and math through iReady in both math and ELA. Targeted assistance may also be available in break-out sessions during the live zoom sessions. Grade level websites will also be posting additional support for students and parents.

            Middle School:

Each teacher will provide at least four live support sessions each week.  If students are unable to attend these support sessions, they should contact the teacher directly to inquire about other options.

We continue to offer additional support through our ELL and LAP classes.  These teachers will also be providing live support sessions to help our students that are struggling academically.

In addition to the above, our counselor and administrators are available to help our students and families navigate our support systems.

High School:

Each teacher will have support sessions.

EGHHS: Each teacher will be providing support during scheduled live zoom sessions. Targeted assistance will be available as needed through Zoom.

ESA:  ESA is a parent-directed, teacher supported program. So most support will come from your home. Teachers will support on a limited basis. Also Fuel Ed has a chat assistant available for support of students.

5.         Will there be after hour supports for families? If so, when and what does it look like?

Elementary:

The grade level websites and taped lessons can be accessed at any time.  Administration will be available 7:30-4:00 daily and by appointment. Teacher’s office hours will vary but will be included on the daily schedules that will be on each grade level website. Each website will have various support for students and parents.

             Middle School:

After hours support will be available as needed.  We encourage students and their families to contact their teachers directly to find out what options are available for support.  Our counselor and administrators will also be available to help navigate the different supports available.

        

High School:

Yes, as needed

EGHHS: Yes this will be determined by the needs indicated in classes and conferences. Our regular after-hours program will also be established to meet the needs of the students. 


ESA:  Fuel Ed has a chat assistant available for support of students.

6.         How will attendance be handled?

Elementary:

Students will be considered in attendance if they attend live zoom sessions, have daily interactions with teacher(s) and/or they complete and hand in daily independent activities. If a student does not engage or demonstrate participation in any way, the student would be marked absent.

            Middle School:

Students will be expected to actively participate in their classes every day.  Attendance will be “taken” from submitted assignments and attendance at the live sessions.  If these two options do not work for a students on any given day, they need to contact the teacher.

High School:

Student’s attendance will be based on work completion and attendance of the live sessions. 

EGHHS: Student’s attendance will be based on work completion and attendance of the live sessions. 

ESA: Student’s attendance will be based on work completion and attendance of the live sessions. 

7.         How will I know if my child is completing lessons/assignments and how often will grades be updated?

 Elementary:

Each of our teachers/staff will be in regular contact with students and parents through ClassDojo, Google Classroom, email, or phone.

            Middle School:

Families are encouraged to use Skyward regularly to check on their student’s progress.  Grades will be updated at least once a week, on Mondays. 

High School:

Grades will be updated on Skyward by Monday each week. 

EGHHS: This is still a work in progress. EGHHS does not use Skyward for grading, so we will be developing a system to meet this need. Beyond that we will maintain monthly conferencing and personal contact. 

ESA: This is a part of the program Fuel Ed provides.

8.         We have no access and will need to have the school update a jump drive for my child's lessons. How this work?

Elementary:

We will work with families to identify access barriers and develop plans to support the student and family. This conversation can be done during the Orientation Conference September 2-4.

            Middle School:

We will be contacting families that have told us that they do not have internet.  Families can contact us directly, too.  Once identified, we will work with the family to create an individual plan for the learning.  This plan will likely include work being provided on a jump drive, which can then be turned in, with the completed assignments.

High School:

Once identified work will be placed on the jump drive and brought to the student. Timelines for work completion will be included in the material on the drive.   

EGHHS: Once identified work will be placed on the jump drive and brought to the student. Timelines for work completion will be included in the material on the drive.


Updated:
August 26, 2020

 

Frequently Asked Questions

for Continuous Learning 2.0

 

1. Can you describe the decision making model and why we will start remote learning for the 2020-21 school year?

Elma School District recognizes that conditions related to COVID-19 in our community continue to evolve based upon changes in community transmission rates, availability of testing, new and emerging research, and current/anticipated treatment and prevention options. As a result, our reopening plan will need to be flexible and responsive to these changing conditions.

 Determination of the education delivery model will be based on the current COVID-19 conditions as directed by the Governor’s Office, the Washington Department of Health decision tree, and/or Grays Harbor Public Health Department. The metrics for school operations created by the Washington State Department of Health on August 5, 2020 regarding community spread will be the threshold for each level of education delivery. The Elma Board of Directors will review the Elma School District Reopening Plan monthly at the first schedule board meeting of each month. Data will be reviewed to determine if there is a stage that can be taken towards in-person instruction. There may also be smaller adjustments made to accommodate the changing needs of our students. If there is a possibility any changes to instruction will take effect the first Monday of the following month. The board will continue the process of reviewing data and taking next steps in our stages, as it can be safely completed. The decision will be made within the parameters determined by state guidelines, legal ramifications and student equity issues.

The Decision Tree for K-12 Schools

2. As you are using the decision tree, we know that it connects to the district goal. What is our goal for our school district and how does that fit into our decision making model?

At the forefront of all our decisions, first and foremost is the safety and health of our students. Our cores values are to:

      Ensure Equity

      Collaboration and Service

      Achieving Excellence through Continuous Improvement

      Focus on the Whole Child

The district's overall vision is that our students will graduate prepared for life’s challenges as life-long, adaptable learners, passionate in their pursuits, with clear aspirations and a commitment to bettering the lives of others.

As we assess the decision tree matrix and all variables, we consistently reference our values and vision as a school district. This connects with our mission: Engage, Learn, Motivate, Achieve.

3. Can you describe the Pandemic Return Stages?

RED STAGE:

Students will receive instruction and/or learning activities remotely 5 days per week and will all be provided a Chromebook to support remote instruction. Daily remote attendance/participation is required. Special Education students who cannot access their specially designed instruction remotely will be served in-person. The board may also consider having students in pre-school, kindergarten and grades 1-2 for in-person learning, matching the state school decision tree. Visitors will be limited to appointment only and exterior doors will be locked during school hours.

YELLOW STAGE:

This stage increases the number of students on school grounds, that will prioritize students with barriers and students who are most in need of in person instruction. Safety guidelines will be determined by state agencies, including the Department of Health, Labor & Industries, and OSPI. Students who may be served in the hybrid model include: PreK-2, most Special Education students, English Language Learners (ELL) students, students with no access, and possibly grades 3-5. Grades 6-12 will continue remote learning outline in the RED Stage. Daily attendance will continue to be required for in-person or remote.

Continuing to follow the DOH school decision tree, this stage provides the district flexibility of having more students on campus. Which groups are included will be based upon student need and safety considerations. Elma may implement different hybrid instructional models which may include grouping depending on feasibility and space considerations.

GREEN STAGE:

At such time that federal, state, and county health authorities, Labor & Industries, and OSPI allow schools to operate with guidelines that make it practical for full classes to resume in-person, we can implement the GREEN stage instructional model. This model allows all students to attend in-person instruction five days per week. In every model, we will follow recommendations of CDC, Washington DOH, and L&I recommendations related to PPE, hygiene and physical distancing, gatherings, food service, and transportation. Visitors to schools will be limited to parents and essential visitors. Class sizes will be regulated to provide sufficient physical distancing. Disinfecting and sanitation of classrooms will be completed daily.

4. Our school calendar is set to start school on September 2nd, what do the first 3 days look like for families and students at home?

The first three days of school will simulate some of our in-person start of school and also provide time for Chromebook and textbook distribution much like we would have done if school started live.

Elementary School: September 2-4 will have pre-scheduled parent-student-teacher orientation conferences. At that time, families can meet the teacher in person, pick up Chromebooks, resources, and their Eagle Pack provided by ELMA Flight Foundation and Elma PTA. At home this will be time to create your “Eagle Nest” or learning station. It is encouraged as much as possible to determine a viable schedule for the family and student along with a quiet space to learn.

Please note: Parents must schedule their parent-student-teacher orientation back to school meeting through Skyward. No families will be allowed to meet without an appointment. Additionally, all health and safety protocols must be adhered to while on the elementary school campus.

Secondary Schools (Middle/High): September 2nd teachers will be connecting with the students in their classes. All students will pick up their Chromebooks, textbooks, resources, have school photos taken, etc. on September 3rd. Friday, the 4th students will have check-ins for support and grade level zoom meetings.

EGHHS: September 2-4 will have pre-scheduled parent-teacher conferences. At that time, families can meet the teacher in person, pick up Chromebooks, resources, and their Eagle Pack provided by ELMA Flight Foundation.

5. After we have our start up, what should a day look like for our students and families at the different buildings?

            Elementary:

Elementary RED Stage Schedule

*refer to grade level websites for complete details

Weekly Schedule

Monday

Tuesday

Wednesday

Thursday

Friday

Math

ELA

Social/Emotional

Content & Wellness

Math

ELA

Social/Emotional

Content & Wellness

Math

ELA

Social/Emotional

Content & Wellness

Math

ELA

Social/Emotional

Content & Wellness

Remote Learning Time: Assignment/Project Completion, Enrichment (Specialists), Small Group Support, Office Hours, Social Emotional Learning, Professional Development

Each teacher will deliver recorded lessons M-Th mornings. In addition to the recorded instruction, each teacher will schedule live support sessions M-Th. Due to lunch delivery times, we will not hold any live sessions between 11:30 AM and 12:30 PM. Grade level specific schedules will be posted on grade level websites.


6. What are the expectations for the students?

To have a positive attitude that embraces life-long learning. Attendance and participation will be required each day by the student. Teachers will provide recorded instruction and live sessions for support. Recorded instruction can be viewed and worked on anytime in the day. Live sessions for support will be scheduled and less flexible.

7. What student population will be prioritized for in-person instruction?

We know the most effective education model is to have the students present at our school for in-person instruction. As we strive to have all students in our buildings when it is safe, we also realize that there are populations that need to be served sooner in order to close learning gaps and/or to support their educational needs. These students may be served for ½ day, one day, or more based on need and safety protocols. These priorities are not predetermined. Each situation may evolve differently and could call for some students to present more needs that we did not anticipate. Given that exception, this is a rough organization of our priorities as we see them now.

Level 1 Priority

Special Education students who cannot access their specially designed instruction remotely

Level 2 Priority

Pre-school, Kindergarten, grades 1-2

Most Elementary Special Education students

Elementary English Language Learners

Elementary students without access

Secondary Special Education students

Secondary English Language Learners

Secondary students without access

Grades 3-5

Level 3 Priority

Grades 6-12

8.  What educational platforms will be used by the staff in the Continuous 2.0 model and how will that connect with students and families?

Elma School District has implemented a consistent technology platform that will be utilized by all Elma School District staff to use for instruction during Continuous 2.0. We are a “Google” school and will continue to use many of the google options.

All classroom instruction will utilize the Google platform (K-1 will primarily utilize Class DoJo) along with materials and resources for the classroom instruction, whether accessed in-person or remotely. It is a centralized site for students and will be used in all stages.

The Home Base (the location for all assignments, lessons, instruction, etc.) will be Google Classroom, Class DoJo, and Classroom/Grade Level/Department Websites. Kindergarten and 1st grade will utilize Class DoJo mostly. Other elementary grades will use a combination of Google Classroom and Class DoJo. Most middle and high school classrooms will be Google Classroom connected with a Google Website.

The Google Website will be an excellent tool for parents to see what the students should be working on and completing. Parents can also assess some of the students requirements through Google Classroom. The Google Classroom will be the primary site the students will work from to complete their learning and assignments.

All documents, assignments, videos, etc. will live in Google Drive as the storage system. Helping students organize their files will be very important and essential for their success.

Live (Synchronous) meetings. lessons, and/or support will be done with Zoom & Google Meet.  Recorded (Asynchronous) lessons will be stored in utilizing the Google platform. Links may be connected to YouTube.

9. How will we provide engaging lessons for multiple learning styles?

Our staff is working hard to provide creative and engaging lessons just like we do when we are in-person. In some cases we are excited because we are able to offer unique connections with technology that we have not done in the past. As we encourage our students to be life-long learners, our staff is also leading by example as a continuous learner.

The school district continues to provide professional development and peer collaboration in order for our staff to be experts with remote teaching. Remember, teachers were trained to be “in-person” instructors and have had to transition to “remote” instructors. We learned a lot from the spring of 2019 and will continue to serve ALL learners.

 10. How will you support students for life after high school?

Elma School District is a WOIS/Career Information Center school. All students have a WOIS account that uses their school log-in. Starting at the 6th grade, students will start interest surveys and research careers. During their middle school career, all students will be provided with lessons about career readiness and develop their high school plan to meet their Career & College Readiness goals. While we are in remote learning, Friday’s will be a day to complete extra work, have Social & Emotional engagement and lessons, and engage students to explore and assess career goals and how to get there.

At the high school level, all 9th grade students are enrolled in “Careers” for the first semester. This course dives deeper into career exploration, interest and skill assessment, resume development, and how to get a job while reviewing and updating their High School & Beyond Plan. All Seniors are enrolled in iConnect the first semester. This class specifically supports seniors with answering the question: What am I going to do after high school? Seniors apply for their post-secondary education choice, complete a portfolio with resume, letter of application, job application, and more. Prepare for job interviews, complete scholarship applications, and so much more. All students and grade levels will have specific curriculum on Friday’s addressing the Career & College Readiness Goals/Plan.  Just as middle school is doing, when we are in remote learning, Friday’s will be a day to complete extra work, have Social & Emotional interaction and lessons, and engage students to explore and assess career goals and how to get there.

11. How will students be able to access their learning without the internet?

OSPI is currently working with internet service providers to provide free internet for low-income families who qualify for free and reduced lunch. Families who have met these standards would have had to fill this out during the registration process in order to qualify for free and reduced lunch. This will help us identify those families that will be needing alternative internet access options.

Our school district will be providing every student with a Chrombook that is able to work offline. We have also identified alternative access options for students without access to internet, which include:

-       Outdoor access at school parking lots

-       Federal and state programs which provide free internet access for families who qualify for the federal lunch assistance program

-       Offline use of Chromebooks with USB flash drive. This flash drive will be utilized to access learning materials and pre-recorded lessons. The process and details on this will be out shortly.

-       Working with community organizations to increase internet accessibility

12. What are the school district’s main modes of communication?

Our school district website will be an essential hub and is our main mode of communication for you to keep informed about COVID-related school based decisions. We have created a COVID-19 tab on the website that will continue to be updated with materials and resources. On the top left-hand corner on the website, you will also be able to select your language of choice in order to translate the information.

Other Modes of Communication:

-       We will be sending out Eagle Events weekly both in English and Spanish via email. You will also be able to access this information on our district website: www.eagles.edu

-       Elma School District FaceBook Page

-       Emails and your Skyward Wall

-       If texting is your preferred mode of communication, it is something that you would have had to opt into in the past. We will be sending out details to do that again here soon.

-       Our Auto-Dialer/Robo Caller is another viable option to relay messages in both Spanish and in English.

 


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