Facilities

ELMA SCHOOL DISTRICT FACILITY USE REQUEST



Thank you for your interest in our facilities. Our buildings and outdoor spaces are valuable community assets and many civic and community groups use them for meetings, youth programs and wide variety of other events. We are glad to accommodate these groups whenever we can. If you would like information about which space might be most suitable for your use, or have other questions, please contact our Facility Coordinator, Tonja Gransden at our district office. Her contact information is (360) 482-2822 or tgransden@eagles.edu.

Please review our Facility Use General Guidelines to see expectations for acceptable practices and uses.

Facility Fee Schedule

Board Policy and Procedure in regards to Elma School District Facility Use:
Policy 4260 - Use of School Facilities
Procedure 4260 - Use of School Facilities
Policy & Procedure 4260 - Forms

ONLINE RESERVATION SYSTEM
(All Elma School District facility requests are completed online)

 


Legal Disclaimers  

Hold Harmless Clause: The User(s) undertakes and agrees to indemnify and hold harmless the school, school board, school board elected and appointed officials, administrators, principals, teachers and all other school employees, volunteers or representatives, and all persons and bodies corporate acting for or on behalf of them, against all liability, claims, demands, actions, suits, damages, proceedings, costs and expenses (including reasonable attorney fees) whatsoever (including injury to persons and damage to property) for which they may be or become liable directly or indirectly arising out of the use of School premises by the User(s) (or the servants, agents or invitees of the User/s)), and for such further sums in excess of those contained in any insurance policy procured by User(s) relating to the use of the School premises or for such amounts as may not be payable under any such insurance policy.

Certificate of Insurance: The User(s) is to take out and maintain current throughout the term of this agreement a General Liability insurance policy with a reputable insurer, having an A.M. Best rating of A- or better, in which (a)  the School is indemnified in an amount not less than $1 million for any claims whatsoever (including injury to persons or damage to property) arising out of the use of the School premises by the User(s);  (b) the School is named as an Additional Insured under the policy; and (c)  the policy or a certificate of insurance must be produced to the School prior to use of the facilities.  User(s) and the School agree that any insurance policies procured by User(s) that provide benefits or protection for the School shall be primary and that any policies procured by School that might happen to provide protection or benefits to the School arising out of User's use of the School premises shall be excess.

Cancellation: The Elma School District encourages the use of facilities by a variety of groups. However, the district discourages groups from reserving facilities and then not using them. This practice restricts other potential users from gaining access. Therefore, the school district will charge $25 for each occurrence that a facility is reserved but not used. If the total charge for one school year reaches $100, the group will be removed from the approved users list (if they are on that list) and may jeopardize future use of facilities.Cancellations will be accepted by calling the District Office up to seven days prior to the event. Cancellations may also be accepted on an emergency basis with prior approval at the District Office. Cancellations due to inclement weather will be considered an emergency. 
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